Standards of Satisfactory Academic Progress for Financial Aid


To remain eligible for financial aid at Central Carolina Technical College, a student must make reasonable academic progress toward a degree, diploma, or certificate. Satisfactory Academic Progress is a federal government requirement and is measured by a number of factors including the following:

Cumulative Grade Point Average - (Qualitative Measure)

  • A student must maintain a cumulative grade point average (GPA) of 2.00 (C) or better to remain eligible for financial aid.
  • At the end of the first semester in which a student's cumulative GPA is less than 2.00, the student will be placed on Warning. Financial aid will be continued during Warning.
  • If placed on "Warning", a student is required to meet with his/her advisor during the next semester of attendance and prepare a Student Progress Plan to outline the student's academic plan for at least 3 semesters, if applicable. Students failing to submit will not be eligible to appeal suspensions.
  • If the cumulative GPA falls below a 2.00 (C) during the probationary period, the student will be placed on Financial Aid Suspension.

Cumulative Credit Hours - (Quantitative Measure)

  • A student must successfully pass 67% of the cumulative hours attempted including DVS and transfer hours.
  • Students who do not pass at least 67% of their cumulative hours will be placed on Warning; any time a student fails to pass 67% of attempted hours thereafter, he/she is subject to suspension from financial aid.
  • If placed on "Warning", a student is required to meet with his/her advisor during the next semester of attendance and prepare a Student Progress Plan to outline the student's academic plan for at least 3 semesters, if applicable. Students failing to submit will not be eligible to appeal suspensions.
  • If a student receives a W, I, WF, or an F, the student does not pass the hours. These grades factor into the 67% completion requirement.

Maximum Program Hours - (Quantitative Measure)

  • A student may only receive financial aid for a limited number of credit hours. Eligibility for financial aid is terminated after a student has attempted 150% of the hours required for his or her program required hours.
  • The attempted hours include all course work taken at CCTC (including DVS) and transfer credits accepted by the college.
  • The Maximum Program Hours measure is program specific.
  • A student transferring from another institution will have all credits accepted by CCTC considered toward the 150% maximum hours.
  • Students who are within 15 credit hours of the maximum allowed by their program of study will be placed on Danger status, and should contact the aid office if they will need more hours to complete the program of study.
  • If placed on "Danger", a student is required to meet with his/her advisor during the next semester of attendance and prepare a Student Progress Plan to outline the student's academic plan for at least 3 semesters, if applicable. Students failing to submit will not be eligible to appeal suspensions.

First-time applicants for Financial Aid

There is a possibility that a student may be ineligible for aid, based on academic progress, even before the student applies. (CCTC looks at a student's complete enrollment history to establish eligibility regardless of the student's past application.)

Exceptions / Appeal / Reinstatement

Exceptions to this policy will be reviewed based on an appeals process under the umbrella of professional judgment. Students with documented appeals may be given exceptions on a case-by-case basis. A written appeal must be submitted and approved for reinstatement.

  • A student on financial aid suspension may appeal by completing a Financial Aid Appeal Form, (available on the college's web site) indicating reasons why he or she did not meet the requirements.
  • Acceptable reasons for appeal include circumstances which the student could not have foreseen at the beginning of the term, and which are completely beyond the control of the student such as: personal illness, family difficulties, and death or serious illness of a family member. The student must provide appropriate documentation supporting the appeal. In addition, the student should have a Student Progress Plan submitted along with the appeal. The SPP requires the student to meet with the academic advisor during the next semester of attendance and outline the student's academic plan for at least 3 semesters, if applicable. Students failing to submit the SPP will not be eligible to appeal suspensions. Incomplete appeal documents will be returned to the student, unprocessed.
  • Appeals deadline will be posted prior to the beginning of each term, and notification of suspension sent to students. Appeals must be submitted to the Financial Aid Office in writing and accompanied by appropriate documentation no later than the published deadline for the semester in which the student is requesting aid. Late appeals will be processed for the following academic term.
  • Students are limited to two financial aid appeals at Central Carolina Technical College.
  • Initially, the appeal will be reviewed by the Director of Financial Aid and/or the Satisfactory Progress Coordinator to determine the merit of the appeal. If appropriate, the appeal will be forwarded to the Financial Aid Appeal Committee.
  • Appeal decisions will be made within one week of the appeal deadline. Students will be notified via myCCTC e-mail.
  • Students may have their financial aid reinstated with the approval of an appeal. Students reinstated by appeal will have to adhere to prescribed guidelines established by the Director of Financial Aid or the Appeal Committee.
  • All decisions made by the Financial Aid Appeal Committee are final. Students whose appeals are denied must regain eligibility prior to receiving additional financial assistance.

Summary

  • It is the student's responsibility to monitor his/her status for Satisfactory Academic Progress. This can be done using the student's myCCTC account. The status is updated at the end of each semester, once grades are finalized in Student Records.
  • At the end of each semester the Financial Aid Office will review the GPA, earned credit hours, and maximum hours, and notify students on Warning, Danger and Suspension as quickly as possible via myCCTC email; students who are suspended will also be notified via the US Postal Service.
  • Students on suspension will be ineligible for all Title IV financial aid, including loans.

© 2014 Central Carolina Technical College

Date/Time Published:9/2/2014 2:06