FERPA and Confidentiality of Student Records


(Family Educational Rights and Privacy Act)
The Student Records Office is the office authorized to release student information. The office adheres to the Family Educational Rights and Privacy Act (FERPA) regarding release of student information.

The Family Educational Rights and Privacy Act of 1974, also known as FERPA or the Buckley Amendment, protects the privacy of student education records while allowing colleges to maintain campus safety.

  • FERPA requires colleges to keep education records confidential. The education records of students and formerly enrolled students consist of those records, files, documents and other materials directly related to a student that the college maintains, including digital records.
  • In compliance with the Family Educational Rights and Privacy Act (FERPA), certain directory information may be released for currently enrolled students. This directory information, which Central Carolina can
    release without permission, includes the student's name, address, e-mail address, telephone number, program of study, date of enrollment, awards received, degree/diploma awarded, and unique student
    identifier numbers (not Social Security Number). This information will only be released while exercising extreme caution, so as not to cause you harm. If you wish not to have this information released, you
    must make the request in writing each academic year. This request must be filed with the Office of the Registrar.
  • The College can also allow access to student records, without student written permission, as follows:
    • The administrative staff, instructors, and counselors for educational related reasons;
    • Federal, state, and local educational and governmental agencies;
    • Organizations conducting studies for educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, student aid, or instruction;
    • Accrediting agencies; and
    • Department of Defense

This information will only be released exercising extreme caution, so as not to cause harm to the student. If you wish not to have this information released, must notify the Registrar in writing each academic year.

The following student rights are covered by the Act and afforded to all eligible students of the college:

  1. The right to inspect and review information in the student's educational records.
  2. The right to request amendment of the contents of the student's educational records if believed to be inaccurate, misleading or otherwise in violation of the student's privacy or other rights.
  3. The right to prevent disclosure without consent, with certain exceptions, of personally identifiable information from the student's informational records.
  4. The right to secure a copy of the college's policy
  5. The right to file complaints with the U. S. Department of Education concerning alleged failures by the college to comply with the provisions of the Act.

Each of these rights, with any limitations or exceptions, is explained in the college's policy statement, which may be received from the Registrar's Office.

Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA.

The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901

© 2014 Central Carolina Technical College

Date/Time Published:8/27/2014 2:02